Submissions of Records
By far the best way to submit your records is via either BirdTrack or eBird but there are other option, see below for details;
BirdTrack and eBird: Many birders are now using BirdTrack (https://www.bto.org/get-involved/volunteer/projects/birdtrack) or eBird (https://ebird.org/home) to maintain their personal records online and these make up the bulk of records we receive. All such records (barring confidential ones) for Lincolnshire are passed to us by BTO and eBird and are published in the LBC annual report, subject to our usual checking procedures. LBC supports these sites and a single submission to either will suffice; there is no need for you to send duplicate records direct to LBC. Please ensure your BirdTrack and eBird sites have a clear geographic place name in them and an accurate OS grid reference or we cannot use the data. Site names like “Home”, “Patch” or “A52” are unusable!
If you don't use BTO BirdTrack or eBird and just want to submit a single record (e.g. an interesting bird in your garden or seen while you are out and about), then the best way is to email recorder_south@lincsbirdclub.co.uk or info@lincsbirdclub.co.uk to report your signting, Please attached images and we will respond ASAP.
BTO Heronry, WeBS and BBS Surveys
If you take part in any of these surveys, firstly, well done! All data submitted through these schemes is automatically fed back into the Lincolnshire Bird Club’s recording system. Simply submit your data via the relevant BTO platform, no further action is required.
Twitter, Facebook, BlueSky and LBC WhatsAPP
There are many ways of sharing news and reporting birds online, and the platforms listed here represent only a small selection of those available. While some members of the Lincolnshire Bird Club (LBC) Committee may be present on these platforms, there is no formal process for extracting records, verifying their accuracy, or entering them into the LBC database. Please do not assume that records posted on these platforms are incorporated into the LBC database, they are not!
Latest New Page (Submitting one-off records) https://www.lincsbirdclub.co.uk/site/index.php/sightings/latest-news
This page is regularly updated to provide an accessible news service on scarce and rare bird sightings in Lincolnshire. This is a free service. For the most up-to-date information, LBC members are encouraged to check commercial news services. We strive to share all relevant information, but occasionally, something might be overlooked. If you spot anything missing, please don’t hesitate to reach out! Send missing records or photographs to info@lincsbirdclub.co.uk with the subject line: Lincs Latest Bird News and we will add them to the page!
LBC rare bird WhatsApp group: This is used as a primary source for tracking LBRC species and is open to all members to join. See LBC WhatsAPP for details...
Confidential records
If you have a record which you wish to remain confidential, then email recorder_south@lincsbirdclub.co.uk and mark the email "Confidential".
National Rarities: Nationally rare birds are indicated as such by the identifier BBRC (British Birds Rarities Committee) after the species name in the systematic list in this report. Consideration of records of these is by the BBRC and submission of details should be made direct to BBRC at www.bbrc.org.uk and a copy sent to the county recorder at recorder_south@lincsbirdclub.co.uk. Records of all such rarities will only be published in our report once assessed and accepted by BBRC. The submission of descriptions of national rarities is important. Bird news providers do not assess records passed to them and without full submission to BBRC such records cannot be published and will be lost.
County Rarities: Species or races considered rare at county level are dealt with by the Lincolnshire Bird Record Committee and are indicated as such by the identifier LBRC after the species name in the systematic list in this report. The committee currently comprises Owen Beaumont, Anthony Bentley, Richard Doan, Matthew Harrison, Nigel Lound, and Andy Sims. The chairman of the LBRC is Nige Lound and Roy Harvey is secretary (roy.harvey100@btinternet.com.).
Details and descriptions of LBRC species can be submitted by emailing them to the LBRC secretary or using the online form (visit www.lincsbirdclub.co.uk/site/index.php/sightings and click on the green ‘Submit a record’ button). In most cases a decent photo will be sufficient for submission. All records of LBRC species should be submitted as soon as possible after the sighting and not left until the end of each year. County rarities accepted by the LBRC will be published in the report, together with the initials of the finder/identifier. The submission of description of county rarities is important. The verification of the data that appears in the annual report is essential to the production of an accurate and meaningful report. A systematic approach to the verification of ALL rare bird records, no matter who has reported them, prior to the production of the annual report is required before they are published.
From time to time the LBRC will reserve the right to seek additional details of other records deemed exceptional by virtue of, for example, date, location, or number. For further information on the treatment of county rarities, please contact the county recorder.
LBC Template: In the past we encouraged members to submit records using the LBC Excel spreadsheet template. Most members no longer use this system, but we still support it! You can either fill records into the spreadsheet yourself or export data into the spreadsheet from your recording software package and email it to info@lincsbirdclub.co.uk. Please contact the county recorder recorder_south@lincsbirdclub.co.uk for an up to date records template spreadsheet.